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Dictation/Transcription

Phone dictation-transcription services can be a lifesaver for your office.

More professionals are turning to outsourced transcription and online storage via their telephones—and with good reason.

If you've ever considered replacing your outdated dictation recorder and tapes with one of the latest phone-to-ASP dictation systems, here are the main reasons you should begin outsourcing to Brown & Meyers now!

• Cost savings. Reduce your overhead and dramatically improve efficiencies using our advanced Stentel digital ASP dictation/transcription system and our experienced staff. Contact us for a free cost analysis!

• Toll-free dictation from anywhere in the world, using a touch-tone phone. Or, dictate to a digital recorder and send the voice files online for immediate transcription. We accept most digital formats.

• Outstanding quality. Our services are very easy to use, and you can expect error-free, precise documents every time.

• Unparalleled service. We promise to wow you every time with our personal attention, responsiveness and flexibility. Let us prove it to you. Contact us now with your most urgent project.

• Compatible with most file types and software. Your MS Word, Word Perfect, ASCII, PDF and HTML files will be transcribed to your specifications.

• 24-hour turn-around time is our standard. Quicker STAT service is available upon request.

• Easy, secure online access to completed transcription reports and job status reports anytime, from any computer with Internet access—giving you complete control over your projects 24/7/365.

• Immediate printing in batch mode to any network printer.

• Electronic signature (E-sig) letting you view and sign off documents as accurate and complete.

• Seamless integration with your existing technology and systems via our EMR interfaces, including ADT and HL7. We work with Dictaphone, Lanier, IDX, Meditech, HealthTech, Star McKesson, GE and most other records management and transcription systems.

• Online editing while you listen to the dictation—what could be more convenient and time-saving?

• HIPAA compliant—no worries about meeting HIPAA’s “Chain of Trust” requirements for privacy, security, auditing and disaster prevention.

• Paperless document management option—Archive your transcribed documents into our online ASP doc management system for 100% compliance, disaster preparedness, and complete freedom from paper files.

Internet Dictation/Transcription FAQs: Common questions about outsourcing to Brown & Meyers

1. How does the Internet-based, HIPAA-compliant ASP server work?
Simply dictate into our Internet-based, secure digital ASP Dictation/Transcription server via any touch-tone telephone or cell phone, toll free, nationwide, 24/7/365. As soon as you complete your dictation, you’re issued a voice-prompted tracking number and your dictation is immediately available on our system for transcription. No special equipment is needed on your end.

2. How can I get my electronic digital files or tapes to you?
Digital files can be uploaded to our Internet-based, HIPAA compliant server, they can be sent to our FTP server or you can send them to us by mail. If you are mailing your media to us, we highly recommend that you use UPS or FedEx with a tracking number.

3. How are my reports, generated from electronic digital files or tapes, returned to me?
You can request to receive them via e-mail, retrieval from our secure FTP site, fax, or mail.

4. What’s your turnaround time?
The general required turnaround time for medical transcription is 24 hours but we do accommodate STAT and expedited services. Other types of transcription are turned around per client request. 24-hour turnaround time is based on Monday through Friday from 8 a.m. EST to 5 p.m. EST and excludes weekends and holidays.

5. Do your employees and transcriptionists sign confidentiality agreements and HIPAA business agreements?
Absolutely.

6. What kind of cost savings can I expect from outsourcing?
Outsourcing substantially reduces the following overhead expenses:

Hourly Wages and Salaries - Payroll Taxes - Workers' Compensation Insurance - Health Insurance - Dental Insurance - 401K or Retirement Contributions - Vacation/Sick/Personal Time Off - Training Expense - Overtime Cost - Office Space - Equipment - Overuse Injuries - Temporary Staffing

An average letter, about 30 lines, produced in-house costs between $20 and $30. That same letter produced by Brown & Meyers costs about $4.35. That’s a significant savings.

7. Do you offer a free trial for your medical transcription services?
Yes. We offer a free trial - a $50 maximum dollar amount of dictation.

8. How much do you charge?
Please contact us as each service is priced differently.

Ready to discuss your transcription project now?

Contact us now for a FREE initial consultation and cost analysis, and our free 30-day “Try Before You Buy!” online account.