e-Newsletters: The Outsource: Work Smarter Everyday
- No Lost Documents
- Instantaneous Retrieval
- Space Efficiency
- Filing Efficiency
- Audit Trails
- Security
- Disaster Recovery
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Questions |
Example |
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How many people in your office handle paper documents? |
10 |
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How many times does each person retrieve or file a paper document per day? |
20 |
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How long does it take to retrieve a paper document? |
2 minutes |
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What is the average hourly salary of those staff members? |
$18 |
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How much time does each person spend making copies per day? |
5 minutes |
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How many paper copies are generated per day? |
50
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How much time does each person spend filing per day? |
20 minutes |
10 people x 20 times x 2 minutes = 400 mins
400/60 = 6.6 hours
6.6 x $18 = $118.80
$118.80 x 20 = $2,376/mo for document retrieval
10 people x 5 minutes = 50
50/60 = .8 x $18 = $14.40
$14.40 x 20 = $288/mo for photocopies
10 people x 20 minutes = 200 mins
200/60 = 3.3 hours
3.3 x $18 = $59.40
$59.40 x 20 = $1,188/mo for filing
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Questions |
Example |
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How much do you spend on off-site storage per month? (Include retrieval and refiles) |
$500 |
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How many hours are spent per month accessing this off-site storage? |
10 |
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How many file cabinets do you maintain and could this space be used for other purposes? $11 per square foot is average market price 2008 |
20 |
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How much do you spend on filing & printing supplies per month? |
$200 |
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How much do you spend on overnight delivery services per month? |
$200 |
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$18 per hour x 10 people = $180/mo for offsite storage
(includes retrieval and refiles)
Use square footage costs to determine value.
A 15"W x 25"D file cabinet = 2.604167 square feet
20 file cabinets x 2.604167 SF = 52.08334 total SF
$11 per SF x 52.08334 SF =
$572.92/mo for real estate
$200/mo for filing and printing supplies
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