Offsite Records Storage with Online Access
Offsite document storage at your fingertips
Our secure, user-friendly ActiveWeb interface allows you to manage your entire catalog of information, imaged documents, off-site records, easily and with minimal effort.
EDC ActiveWeb is an easy to use web application that allows online access to users of the EDC RC Software to manage entire catalogs of information, including imaged documents, off site records, and back-up tapes, easily and with minimal effort. It offers record center customers and employees the ability to access and manage their information remotely. The online access offered by EDC ActiveWeb eliminates the need for a middleman to process phone or faxed orders as users can access all documents that are electronically indexed in EDC RC Software at the Records Center.
- Use an easy “shopping cart” ordering process to request stored files or boxes, to purchase storage boxes and other supplies, and even request pick-ups at your location with the click of a mouse
- Receive an automatic confirmation of your order and know the location and status of items even if they are already on delivery
- Automatically schedule repetitive deliveries
- Software intuitively suggests alternate delivery dates when conflicts with your holiday schedule
- Perform real-time searches of your inventory stored with us
- Perform full text searches with Boolean expressions on all metadata and note fields for all objects in your inventory
- Track and review your entire inventory with predefined PDF reports or create your own reports by selecting any combination of metadata fields using 10 different sort parameters and 3 types of filters
- Easily manage your own security, passwords and access rights for all users
- Provide a complete history of all “touches” on every object stored at our record center
- Quick, easy and immediate access to all your imaged documents
- Easily add multiple boxes and files to your inventory with functions that automatically populate metadata fields with predetermined default values
- Personalized metadata field titles Deploys easily with virtually no technical support required, allowing universal corporate access to your information assets
- Dual language support for English and Spanish
Safety & Security
Our facility offers 30,000+ SF of climate controlled storage space, located in Westbrook, ME. Security at our facility is maintained 24 hours a day, every day, including weekends and holidays. The physical plant is protected with perimeter alarms, automatic fire protection, and an interior alarm system monitored by a manned central station.
What we store
- Hard copy business records
- Medical records
- X-rays
- Checks
- Media
- Microforms
- Business forms
- Blueprints
- And More
Services
- Store & Manage active, semi-active and archived documents
- 24-hour access
- Online access to your records inventory
- Retrieval and timely re-file service
- Interfiling of loose documents or new files into existing boxes
- Re-boxing of contents
- Client reports
- Enables true cost center invoicing for legal and accounting firms (charge back)
- Conference room file review area at our facility
- Scan-on-Demand delivery
- Fax-on-Demand delivery
- Will call services
- Courier pickup/delivery
- Vault Storage & Media Rotation
- Information management consulting
- Retention Scheduling
- Confidential Document Shredding & Container Rotation
- Supplies, including boxes, file pouches and bar code labels
Scan-on-Demand Delivery
Scan-on-Demand is the ultimate in efficiency for clients who have multiple locations, have imaging needs, or need immediate access to records. Rather than pulling and delivering a file, the file is pulled, the contents are scanned, and the file is returned to its storage locations. The image of the file can then be accessed via a secure web connection, emailed, or faxed to the designated authorized end-user.
Documents & Records Management with Brown & Meyers:
- Offsite Documents, Records & Data Storage with Online Access
- Onsite Documents, Records & Data Storage Solution
- Vault Media Storage & Rotation Services
- Onsite Confidential Document Shredding and Container Service
We responsibly recycle everything we shred.
Interested in learning more about Brown and Meyers’ offsite documents, records and data storage with online access? Please call our office at 1-800-785-7505 or contact us online.
