Key System Features of WebChartMD, our web-based dictation/transcription portal:

WebChartMD allows providers and their staff to process documents directly  from their web account, including:

  • Security and HIPAA Compliance: All documents carry two different auditing controls which log in every document access.  Staff can be assigned up to 16 different permission levels for document access and control, and all documents rest on servers in a biometrically controlled environment at 256-bit encryption. Secure client email communication happens via Sharefile by Citrix and secure cloud-based faxing happens via Classifax by OTT Communications.
  • EHR interfacing: Brown & Meyers’ web-based technology is designed to help physicians regain lost productivity through an increased use of dictation in their workflow.  Our web-based technology integrates and compliments your EHR use through an automated import of transcribed documents into the patient’s record within the EHR. In some cases, interfacing can be complimentary.
  • Fully customizable call-in dictation system: Physicians get used to a certain call-in dictation workflow, and the Brown & Meyers system can completely mimic your current phone system’s workflow and keypad entries – all the way down to retaining the physician’s current ID.
  • Digital hand-held recorder dictation: WebChartMD is compatible with virtually any brand of hand-held digital recorder on the market. For most newer recorder models, there is no requirement for the recorder’s software to be installed on the user’s computer, which makes installation and use of the upload tool faster and easier.
  • Smartphone dictation: Physicians can use their iPhone or Droid smartphones to dictate patient notes wherever and whenever, with encrypted file transfer into the workflow.
  • Off-site Scribe capability: Reduce cost of on-site / in-room Scribes by using Brown & Meyers’ off-site Scribe capabilities.  Our Scribes can document the patient encounter via a real-time connection to the exam room, or via batch transmissions of completed patient documentation throughout the day.
  • Read or View Only: Allows read-only access to documents. The key driver for how a “read or view only” function will be implemented is: what (or who) needs protection: the data, or the user? Is it the data that needs to be protected from users, or, do users (or network systems) need to be protected from security risks? Read More
  • Combined Open:  Allows  MTs or clients to highlight individual or batches  of  documents and combine all into one continuous document.  Perfect for clients with sticky paper.
  • Online document review and editing: Edit and process patient notes through our online application, which provides anytime/anywhere document access in a HIPAA compliant environment.  WebChartMD’s unique asynchronous document editing capability means  users can open  as many  documents as they wish  from the website, make  changes  as needed and save all documents back to their online  account.
  • E-sign and countersign: Attending physicians can e-sign their own documents and countersign the e-signed documents of residents or other associated care providers.
  • Download: This  feature allows  users to download single  or batches  of  documents  to  a local  computer and specified file location.
  • Fax / Autofax. WebChart’s sophisticated faxing system allows  for manual or auto- faxing of single  or multiple document  Autofax on a variety of triggers at both the sending (i.e. by provider) or receiving (i.e. referring or recipient physician) levels, including: autofax upon  arrival to Inbox; upon  being  finalized; or, upon  being  e-signed.
  • Print / Autoprint:  Print  envelopes & copies.    Allows  users to highlight  rows in  their inbox, and  #10 envelopes and recipient copies  for all cc’d recipients will  automatically print to specific printers/trays.
  • Electronic CC Review: This feature allows  courtesy copies  to be sent electronically between providers within the same  health system rather than via fax or mail.
  • Document archiving: 100% of all transcribed notes are archived and searchable on-line, 24/7, regardless of when they were transcribed.  Document archiving insures continuity of care in the event of EHR downtime.
  • Manage multiple locations:   With this feature, staff view  of documents is segregated to their respective locations while  physician sees documents for all locations.
  • Search / Sort:  Documents are never removed from your clients’ online  accounts, so they have  the ability to always  access all documents you’ve ever transcribed.